Orchid Core · The commercial operating system
Sales, purchasing, stock, finance, VAT and your people on one connected foundation — with the checks that catch a bad deal before it is signed.
Ulaanbaatar · tonightPhotograph: duku. Fill / Unsplash
Business, reimagined
Spreadsheets
Prices in an old version
Chat messages
Is Khangai’s discount approved?
Asked yesterday. I think so?
Customer is waiting…
Approval lost in chat
Email threads
RE: RE: FW: quote v7Please re-send the customer details
Price check?Which list is current?
Urgent — stockCan we promise 322 m²?
Customer typed again
Paper invoices
INVOICE № 0412
Total 9,912,000 ₮
PAID?Re-keyed from the quote
Warehouse notebook
Oak 8 mm
212 198 180?
Skirting — ask Bold
Stock promised twice
Bank portal
+ 3,964,800?
− 1,204,000?
+ 5,947,200?
14 unmatchedMatched by hand
A separate CRM
Khangai Dev.contact: Saraa
Khangai Development LLCcontact: S. Bat
duplicate?Duplicate customer
Supplier PDFs
Natural oak 8€ 21.40
Skirting 60€ 3.10
Freight, duty—
Cost known too late
Sales/Khangai Development/Q-2026-0142
Approved · R02Issue invoice| Product | Qty | Price | Margin | Stock |
|---|---|---|---|---|
| Natural oak 8 mm | 322 m² | 74,500 ₮ | 212 held | |
| Skirting 60 mm | 180 m | 17,600 ₮ | In stock | |
| Porcelain 60×60 | 64 m² | 91,000 ₮ | In stock |
Margin after barter
16.2 %
Illustrative screen · fictional data · statement matching is pre-release, everything else shown is live
Sales, reinvented
Quotation Q-2026-0142 R02
Khangai Development · fictional · Valid until 18 Nov 2026
| Product | Qty | Level | Unit price | Margin | Stock |
|---|---|---|---|---|---|
| Natural oak 8 mm | 322 m² | Retail | 79,000 ₮ | 24.0 % | 212 / 322 |
| Skirting 60 mm | 180 m | Retail | 19,800 ₮ | 26.2 % | In stock |
| Porcelain 60×60 | 64 m² | Retail | 102,000 ₮ | 28.4 % | In stock |
| Tile adhesive C2 | 24 pcs | Retail | 38,000 ₮ | 30.6 % | In stock |
| Acoustic underlay | 322 m² | Retail | 6,400 ₮ | 32.8 % | In stock |
Settlement
Quotation types, price levels, guardrail approvals, barter capture and the cascade into stock and purchasing are live in Orchid Core. A configurable path per situation, as drawn, is platform vision.
Open the full quotation demonstrationThe decision room
A deal approved on a feeling. A price set without the real cost. An apartment taken as payment, valued on hope.
And sometimes the most expensive mistake of all — losing the people who carry the business.
Q-2026-0157 · Steppe Hotel Group
Fit-out, 4 floors · fictional
What Orchid checks before you sign
Rating
Recommendation
…
Stress the barter asset
What if the villa sells for less than its contract value?
Illustrative screen · fictional deal. The deal checks, the barter stress test and the portfolio rating are live in Orchid Core; how they decide stays inside it.
And this is only the start
One connected operation
Sales team
Directors
Project manager
| Vellum · Natural oak 8 mm | 322 m² | 74,500 ₮ | 212 m² held |
| Norrkant · Skirting 60 mm | 180 m | 17,600 ₮ | ✓ |
| Tessera · Porcelain 60×60 | 64 m² | 91,000 ₮ | ✓ |
Price level: L2 · project · Landed cost: 45,874 ₮ / m²
Sales director
Warehouse
Purchasing
Logistics
Accounting
Sales team · Customer, Taxpayer number, Project · just now
Customer · Sales team
Records the customer and the project once.
Everything, one system
Sales in one place, stock in another, accounting, VAT, HR, payroll and attendance each from a different vendor — every one with its own login, its own invoice and its own copy of your customers. Here they share one record, designed for the way business is done in Mongolia.
14systems
People, on the same record
Clock-in is stamped by the server, not the phone. With the location lock on, a punch from outside the workplace goes to the manager for review — and the GPS position itself is never kept.
Illustrative payslip
Social insurance with its cap, progressive income tax, proration, allowances and advances — approved by a second person, posted to the ledger, paid through the bank.
Requests, balances and approvals in the employee’s own menu, with the history kept.
Fictional people and figures. HR, payroll and attendance are in pre-release; Face ID is coming soon.
The Orchid ecosystem
Orchid Core runs the operation. Orchid Lens explains it. Orchid Commerce sells it. Each is its own world, built on the same idea: one source of truth — and two more are on their way.
Next in the family
ORCHID CORE
Quotations, approvals, customers, purchasing, stock and finance — the records every other team and product draws from.
Revenue · month to date
0.00 B ₮
+12.4 % vs last month
Gross margin
0.0 %
+0.6 pts
Cash · all companies
0.00 B ₮
$ € ¥ held · 6 banks
Receivables overdue
0 M ₮
14 invoices · 3 customers
Revenue Target Forecast
| Revenue | Margin | Cash | Stock days | |
|---|---|---|---|---|
| Orchid Trade | 812 M | 18.4 % | 640 M | 24 |
| Orchid Import | 544 M | 16.1 % | 402 M | 61 |
| Orchid Projects | 690 M | 14.8 % | 188 M | 19 |
| Orchid Retail | 214 M | 22.7 % | 296 M | 43 |
| Orchid Logistics | 96 M | 17.0 % | 412 M | 12 |
| Orchid Supply | 142 M | 12.9 % | 214 M | 72 |
Illustrative screen · fictional data · dashboards, approvals, companies and stock are live; multi-currency treasury is pre-release
ORCHID LENS
The executive instrument: sales, margin, inventory and restocking intelligence — and an analyst that explains what the numbers mean, citing the figures it used.
› Why did margin fall last month?
Mostly porcelain sold on contractor terms below its 15 % floor — four quotations. Excluding those, margin was flat.
Concept demonstration · fictional data · not a screenshot of Orchid Lens
Orchid Commerce
Orchid Commerce reads each product and rebuilds the shopping experience around it — how it fits, what it works with, how to use it, how much you need. Every customer understands before they buy.
Your business sells
Chunky rib knit, undyed wool
289,000 ₮
Orchid understood
Fit finder
› Will it itch?
Undyed wool is softer after the first wash; a cotton layer underneath is recommended for sensitive skin.
This page rebuilt itself with: Fit finderSize advice from reviewsPairs withCare guide
Concept demonstration. The product stage, room planning, catalogue assistant and Smart Draw Brain exist in the pre-release Commerce build; a storefront that adapts to any kind of business is the platform direction.
The invitation
Barter, tranches, euros and tögrög, several companies under one owner, documents in Mongolian. Orchid Core was designed around these realities — not adapted to them afterwards.
Designed around trading and project businesses. In a walkthrough we map your own sales types, approvals and companies before anything is promised.
The value of time returned
Set your own numbers. Orchid Core removes re-typing, chasing and manual matching — choose how much of that administrative week you believe it could recover, up to 40 %.
Labour-capacity value · year
50.5 M ₮50,544,000 ₮Hours recovered every month
234of administrative timeFull-time capacity recovered
1.4full-time equivalentsLabour-capacity value · month
4.2 M ₮4,212,000 ₮Estimates from your assumptions, not measured Orchid Core results. Recovered capacity is time your team can redirect — it is not an automatic payroll saving.
Request a walkthrough
A guided session with the Black Orchid team: your quotations, your stock, your companies — and where Lens and Commerce fit.
How adoption works
We map your sales types, approvals, companies and currencies — and show where the repetition is.
Price levels, guardrails, terms, documents and roles set up for the way you actually work.
One team and one workflow at a time, so nothing has to be switched off on a Friday.
About us
Black Orchid began in 2023 with a simple frustration: Mongolian companies were running serious businesses on spreadsheets, chat threads and software made for somewhere else.
So we built the system we wished existed — one record for sales, stock, purchasing and money, designed around barter, tranches, several companies and two languages from the very first line.
Today Orchid Core runs real operations, and Lens and Commerce extend it to insight and selling. We are a small team of engineers and operators, and we answer the phone.
Black Orchid LLC · Ulaanbaatar