Orchid Core · Operations
Five teams. One record.
Customers, approvals, stock, purchasing and logistics working from the same records — and several companies kept apart until someone is authorised to see them together.
Orchid CoreCRM, tasks & team operations
One record. Five teams. Nothing typed twice.
Follow one project sale from the first conversation to the final payment. Every team adds what only it knows — and inherits everything else.
The retyped-field counts are an illustrative example of one order handled across separate tools, not a measurement.
Platform vision Follow-up tasks, reminders and a shared team calendar on the same record
Orchid CoreCRM & sales automation
Customers, approvals and instructions that move work forward.
Every quotation has an owner, a stage and a conversation. Directors instruct, project managers reply, and the right next step happens without a meeting.
LiveDraft1
7,820,000 ₮
Pending approval1
31,284,000 ₮
Changes requested1
21,300,000 ₮
Approved1
12,450,000 ₮
Issued1
58,900,000 ₮
Accepted1
94,150,000 ₮
- Value
- 31,284,000 ₮
- Margin
- 16.2 %
- Barter
- 30 %
Instructions
- Director · Instruction
Barter share above 25 %. Confirm the recovery value of the vehicle before I approve.
- Project manager · Reply
Valuation attached. Customer accepts 30 % barter, 70 % cash on delivery.
Illustrative demonstration · fictional data
Built-in automation
- Approval reserves stock and generates purchase requirementsLive
- Prices below minimum or margin route to the directorLive
- High-barter quotations are flagged for recovery reviewLive
- Validity dates computed from business- or calendar-day rulesLive
- Revisions are preserved, never overwrittenLive
- Automated customer follow-ups and remindersPlatform vision
Orchid CoreAutomation & reconciliation
The repetitive work disappears. The judgement stays with you.
Most administration is copying a fact from one document into the next. When every document is born from the one before it, the copying stops — and people are asked only to decide the exceptions.
Sale
Quotation priced from landed cost and levels
Live◆ Margin below minimum → approval
Delivery
Delivery draws from reserved stock
Pre-releaseShort delivery 18 m² not yet received — stays open on the order
Invoice
Invoice from the quotation, partial tranches, VAT evidenced
LivePayment
Statement imported; payments applied to invoices
Pre-release◆ Write-off or refund → authorisation
Partial payment ₮ 4,000,000 left as an open advance, not lost
Reconciliation
Controls per account: reconciled, attention, incomplete
Pre-releaseFX difference Realised difference posted with its own entry
Exceptions only
People review what differs — not what matches
- Automatic matching suggestions for bank lines
- Assisted reconciliation that explains its proposal
- Scheduled reminders for open balances
Orchid CoreInventory, procurement & logistics
Who pays for each step of the journey is a rule, not a guess.
Eleven Incoterms, fourteen cost responsibilities, one authoritative engine. Choose a term and watch the buyer’s landed cost recompose — the same rules that price every quotation.
LiveCost responsibility by Incoterm
FCA Free Carrier
| EXW | FCA | FAS | FOB | CFR | CIF | CPT | CIP | DAP | DPU | DDP | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Supplier product price | S | Seller | S | S | S | S | S | S | S | S | S |
| Origin pickup | B | Seller | S | S | S | S | S | S | S | S | S |
| Origin handling | B | Seller | S | S | S | S | S | S | S | S | S |
| Export clearance | B | Seller | S | S | S | S | S | S | S | S | S |
| International freight | B | Buyer | B | B | S | S | S | S | S | S | S |
| Insurance | B | Buyer | B | B | B | S | B | S | S | S | S |
| Destination handling | B | Buyer | B | B | B | B | B | B | S | S | S |
| Import clearance | B | Buyer | B | B | B | B | B | B | B | B | S |
| Customs duty | B | Buyer | B | B | B | B | B | B | B | B | S |
| Import VAT | B | Buyer | B | B | B | B | B | B | B | B | S |
| Local delivery | B | Buyer | B | B | B | B | B | B | S | S | S |
| Warehouse delivery | B | Buyer | B | B | B | B | B | B | B | B | S |
| Bank charges | C | Conditional | C | C | C | C | C | C | C | C | C |
| Other procurement costs | C | Conditional | C | C | C | C | C | C | C | C | C |
Landed cost to the buyer · per m², illustrative shipment
= 50,300 ₮Import VAT recoverable, excluded from cost
Illustrative demonstration · fictional data
Cost moves with the goods.
Every receipt becomes a cost layer. Deliveries consume the oldest layers first. A late landed-cost correction is split precisely between stock still held and goods already sold.
- On hand
- 580.0 m²
- Stock value
- 26,499,640 ₮
- Cost of goods, last delivery
- —
Reservations and availability: live
Warehouses, FIFO valuation and corrections: pre-release
Pre-release · FIFO valuationOrchid Core · Multi-company operations
One company or eight. Each kept separate. Consolidated only when authorised.
Every record belongs to a company. People see the companies they are assigned to; directors can see the group as one — without companies sharing price lists, rates, terms or templates.
All eight companies
- Company-scoped records
- Server-confirmed access
- Group consolidation
Point at a company
Illustrative demonstration · fictional data
Proven first in building-materials trading. Designed to adapt to:
- Distribution & import
- Construction supply
- Retail chains
- Manufacturing
- Services & projects
- Holding groups
Orchid CoreExecutive dashboards
Every active project, side by side.
Built-in dashboards show directors portfolio value, quoted margin, approvals waiting and supplier obligations in every currency — the same records the teams work in.
Live- Portfolio value
- 218,084,000 ₮
- Quoted blended margin
- 21.4 %
- Awaiting your approval
- 1
- Supplier obligations
- $64,225 · €18,940 · ¥212,400
Illustrative demonstration · fictional data